ADMINISTRATIVE ASSISTANT

What does an Administrative Assistant do at Un-titled Lab?

As an Administrative Assistant at Un-titled Lab, you’ll be a crucial support system for both our operational efficiency and our People & Culture initiatives. You’ll assist in managing administrative tasks while also providing key support in HR-related areas, ensuring smooth workflows across the organisation. Your role will involve managing schedules, communications, and administrative processes, as well as assisting with employee-related tasks, allowing our leaders and teams to focus on delivering exceptional results and fostering a positive work environment.
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1. Administrative Coordination
   • Manage calendars, emails, appointments, and travel arrangements for leadership, ensuring efficient scheduling.
   • Coordinate meetings, including preparing agendas and capturing follow-up tasks.
   • Handle general administrative tasks, such as ordering office supplies and refreshments.
2. HR Coordination
   • Assist with on-boarding and off-boarding processes, including preparing necessary documentation and coordinating logistics.
   • Support with recruitment activities, such as scheduling interviews and managing candidate communication.
   • Assist in the implementation of HR policies and procedures.
3. Documentation & HR Support
   • Oversee document management with confidentiality and professionalism when handling sensitive information, including employee data.
   • Maintain and update records, databases, and filing systems, including HR-related data such as employee information, training records, and performance reviews.
   • Monitor and track progress on various initiatives, stepping in to ensure tasks are finalised, and provide support in tracking HR-related deadlines (e.g., performance review cycles, training schedules).
4. Communication Management & Employee Liaison
   • Serve as a key communication link between leadership, teams, and external stakeholders, as well as being a point of contact for basic employee inquiries.
   • Draft and proofread correspondence, emails, presentations, and reports for accuracy and clarity, including HR-related documents.
   • Assist in the preparation and distribution of HR-related communications and announcements.
5. Problem-Solving and Efficiency
   • Identify bottlenecks in workflows and suggest improvements for smoother operations, with an eye towards optimising administrative processes.
   • Provide hands-on solutions to administrative and basic HR-related challenges as they arise.
   • Assist in fostering a positive and communicative work environment.

What else?

• Supervise the office cleaning staff to ensure a clean and tidy workspace.
• Prepare and submit travel and expense reimbursements.
• Support Un-titled Lab’s business development activities.
• Assist with employee engagement initiatives and events.
• Provide basic support to employees regarding HR-related queries (e.g., benefits information, policy clarifications).

What do we want to see?

Position: Administrative Assistant

Type: Full-time (Hybrid)

Age: 25 - 28 years old

Career Level: Mid-level

Experience: 2 - 4 year

Negotiable Salary: 24,000 - 30,000

Skills & Capabilities

• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• Detail-oriented, with the ability to manage multiple priorities simultaneously.
• Proactive, solution-focused mindset with a knack for completing tasks to a high standard.
• Having strong interested in design and branding.

Qualifications

Must Have

• Bachelor’s degree or equivalent experience in business administration, management, or a related field.
• Minimum of 1 year of experience in an administrative, sales coordinator, or other support role.
• Proactive and professional demeanour with excellent interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Strong organisational, time-management, and multitasking skills.
• Flexibility to adapt to changing priorities and work under pressure.
• Proficiency in English, both written and reading.
• Basic understanding of HR principles and practices.
• Excellent interpersonal skills and the ability to build rapport with employees.

Nice to Have

• Proficiency in office productivity tools and project management software.
• Familiarity with travel booking and expense reporting.
• Proficiency in speaking English.
• Experience assisting with recruitment, onboarding, or employee relations.

Why join us?

• Be a vital part of a team driving purpose-driven branding and creativity.
• Work in a dynamic, collaborative environment that values innovation and impact.
• Grow your skills with access to learning opportunities and mentorship.
• Enjoy a supportive culture where your organisational talents truly shine.

How to Apply

• Send your CV & Portfolio to: career@un-titledlab.com
• Include email’s subject title: ‘Application for {apply position} (MONTH2025) {Name Surname};
• i.e ‘Application for Administrative Assistant (APR2025) Jane Doe'